ExCo Meeting February 27, 1998 CMAST Umass, New Bedford Committee members attending were P. Wiebe, L. Madin, S. Gallager, G. Lough, R. Beardsley, E. Durbin, J. Bisagni, and D. Mountain. D. Busch and R. Groman also attended. Jim Bisagni welcomed the Committee to the new CMAST facility. A copy of the agenda was passed out and Peter Wiebe asked if the were any additions. Two were offered. David Mountain added an issue relating to requesting SWIFS data for the next field season. Scott Gallager added an item relating to a proposed tank facility at WHOI. 1. Scientific Investigator's Data Workshop The time, duration and location of the next Scientific Investigator's data workshop needs to be decide so arrangements can be made. Peter stressed that this is a very important meeting where the fruits of our labor will finally begin to take shape in an integrated form. Enough time should be planned to allow good interactions to occur - at least 10 days. Preliminary discussions about possible sites had been held. The Alton Jones facility at URI now has difficulty providing a long enough block of time and enough rooms. The facility at UNH has a block of time reserved in August (13-23) and also has an alternative period of September 8-14 (maybe through the 17th). The National Academy of Sciences in Woods Hole also is being checked. An additional issue is whether to have the 1999 ship planning meeting held during the data workshop, as was done in November 1996. Some investigators have indicated they would prefer not to do this. With proposal awards anticipated to be announced in May or June, a PI meeting to address initial problems and concerns likely would be held in July. The question of a ship planning meeting could be decided at the PI meeting. After discussion the Committee decide to hold the SI Data Workshop at UNH for 10 days, but will poll all PI's to choose between the August and September time periods - with answers by next Thursday (March 5). 2. Phase III Proposals: An unofficial list of Phase III proposals was reviewed. The list was developed by the PI's forwarding the information to Bob Groman, and was recognized to be incomplete. In a related issue, a heads up' had been received from NOAA/COP about the R/V ENDEAVOR possibly being used in the Pacific next year and unavailable for GLOBEC Georges Bank. The note also suggested a total target of about 243 days. The shiptime requests from all proposals likely exceeds 400 days - although how many of those proposals are to be funded is unknown. Peter will try to get clarification on the issue of shiptime. 3. Collaboration with European colleagues: Peter attended the second annual TASC Science Investigator meeting in January in Bremerhaven, where he heard talks about the ongoing "GLOBEC" studies currently underway in the eastern Atlantic waters. He was asked to present an overview of the current status of the Georges Bank work. At the end of this talk, he suggested that there needs to be a closer collaboration between TASC and GLOBEC Georges Bank. The programs share many of the same research issues, and collaboration could provide a pan-Atlantic look at these questions to the benefit of both programs. The collaboration should include exchanges of investigators. One initial step would be to invite some TASC investigators to the Data Workshop this summer. Our program also might fund one or two investigators to go to Europe for two or more weeks to work with TASC investigators. Next year is the TASC synthesis period, which would be a good time for collaboration. Also some of TASC researchers might go on cruises here in 1999. The synthesis between the two groups should be a component of Phase IV of our program. ExCo will develop a list of potential candidates for participating in an exchange, and ask TASC to do the same. A related issue is the need to start developing a better justification of having a Phase IV synthesis. A small sub-group of the Committee will get together for a few days in April or May to develop a white paper on the need for a Phase IV. This could be presented to the national GLOBEC Scientific Steering Committee at its October meeting. In a second related issue, Larry Madin presented information on the proposed "PIVOT" program (Plankton Investigations with in-Vitro Tools). This effort was generated by the feeling that modeling efforts are being conducted in a number of place on various marine species - and that more information on important life history parameters and individual characteristics is needed, particularly in a consistent format and in common units. To satisfy this need will require laboratory, experimental work. PIVOT is to hold a symposium to identify what is needed and to encourage ongoing programs to make the needed measurements. Larry Madin and Wulf Greve (Hamburg) are leading this effort. 4. The Next DSR Volume: Time is drawing close to put together the next DSR volume. The editors will be Wiebe, Beardsley, Bucklin and Mountain. A list of possible contributions was circulated, developed from titles submitted to Peter. The volume is anticipated to have 20-30 manuscripts. Manuscripts will be accepted from June 1 through September 30. If too many manuscripts are received for a single volume, early submission may gain priority. An announcement will be sent out, with a request for an indication of title and authorship as soon as possible. Some contributions may be submitted from European investigators working on GLOBEC related topics (e.g., TASC, Cod and Climate results).The need to encourage some contributions in certain areas was discussed. One example would be a climatology manuscript. Also, having presentations which are primarily data summaries without a lot of analysis was discussed. These could be like a short contribution with the data on an enclosed CD. 5. Modeling Workshop chaired by C. Werner: A biophysical modeling workshop was held at UNC in January which involved US, Canadian, and European scientists. Dan Lynch was going to present a summary of a report of the meeting, but was unable to attend ExCo. After the ExCo meeting, Wiebe talked with Lynch and he forwarded a copy of the draft report which indicates that the workshop was very successful. This report will be circulated shortly by Cisco Werner who was the US host of the meeting. Peter asked if there are other mini-workshops we should be organizing to address specific topics? One area would be using the circulation models with the observed plankton fields, such as the eggs, larvae and zooplankton from the Broad Scale surveys. Zooplankton egg production was another possible topic. In a more formal mode, the next backward facing workshop will be held in Woods Hole in May - looking at the cold conditions in the 1960's and the effect on the local ecosystem. If there are individuals in the program planning to hold discussion groups or mini-workshops in the near future, please let Bob Groman know about them. 6. Data Management The protocol for reporting data errors in the program data base was reviewed by Bob Groman. If errors are found in the data served by the GLOBEC data management system, the responsible investigator should be notified, with a copy to the Data Management Office (i.e., Bob Groman). The DMO and the investigator will decide if a larger audience needs to be notified of changes which are made. During the discussion of this topic, examples were cited where it was discovered that individuals had been working with data sets in which errors were found. The individuals had corrected their downloaded copy of the data, but had not told either the responsible investigator or the DMO of their findings. Please take to the time to close the loop and make sure errors that are caught are corrected globally. 7. International GLOBEC meeting in Paris in March: Dan Lynch will be giving an overview of the Georges Bank program at this meeting. Also representing the U.S. GLOBEC program will be Mike Fogarty and Hal Batchelder. Other meetings of interest are: a Canadian GLOBEC science meeting was held in Vancouver, B.C. in January. David Mountain has been asked to make a presentation at CMOS in June (Dartmouth, NS) about the Georges Bank GLOBEC program and fisheries. Peter Wiebe and Bob Groman have been asked to make a presentation at MTS in November on database management systems. A workshop on Ocean Optics will be held in Hawaii in September, at which Scott Gallager will present optics related work in GLOBEC. 8. Request from NE Fishery Management Council A letter was received from Paul Howard, Executive Director of the NEFMC, asking what impact renewed scallop dredging in the Georges Bank closed areas would have on our research. One area would be an increased threat to moorings. Another would be comparing the occurrence of hydroids in the water column between open and closed areas. Peter will get more information on what areas are closed to scalloping in order to respond fully. 9. Group Participation in national/international meeting: A few PI's will be attending the TOS meeting in Paris in June. TASC will be having a meeting in August 1999 in Tromso and Peter Wiebe is on the planning committee. ASLO Aquatic Sciences meeting will be in Santa Fe next February. Karen Wishner is a co-chair and has asked if we want to request a special session at the meeting. It comes in the middle of the 1999 field season, which would make it difficult for us to participate as a group. The general consensus was that this would be too early and we should wait to the Ocean Sciences meeting in 2000. While individual investigators would be encouraged to attend the Santa Fe meeting, ExCo did not wish to request a special session. 10. Funding Opportunities: A description of the Knowledge and Distributed Intelligence theme at NSF was distributed. Phil Taylor has indicated that this is an area we should consider exploiting. We need to read more about this before deciding how to proceed. More information is available at: http://ww.erh.nsf.gov/kdi. http://www.nsf.gov/pubs/1998/nsf9855/nsf9855.htm http://www.ehr.nsf.gov/kn/default.htm Letters of intent are due April 1, 1998, with proposals due May 8. A note will be sent to GGBALL suggesting that everyone take a look and forward any ideas. Gallager, Beardsley, Bisagni, Wiebe, and Lynch will get together to begin thinking about this. 11. SWIFS data in 1999: The CoastWatch Node at the NMFS lab in Narragansett asked if we would be interested in real-time SWIFS data next year - and if so, write a letter requesting it. Jim Bisagni indicated that the legality of this is complicated. UMass will be processing images and could provide the data to individual chief scientists - provided there is a signed agreement not to share the data with others outside of the program. To do this, we would need to request access to the data from Chuck McClain (NASA/GSFC). We need to find out more about this before deciding how to proceed, but there was consensus that having real-time SWIFS data at sea during the 1999 field season (January to August) would be exceedingly useful for the process work. 12. Proposal for Deep Tanks at WHOI Scott Gallager (and collaborators) is proposing to construct deep tanks (10m deep, 4m wide) at WHOI for studying bio/physical interactions under controlled conditions. He would be interested in short notes indicating interest in using such a facility. Scott will send a note to GGBALL to find if any investigators have such interest. The meeting was adjourned at 2:15, at which point Jim Bisagni provided at tour of the new CMAST facility.