The Save command can be invoked 3 ways:

Any of these methods results in the same action by KWord.

If you have not saved this file before, it does not have a filename. KWord automatically executes the Save As... command so you can provide a file name.

KWord does not report a successful save. Therefore, if the file was saved without incident, KWord will return you to editing your document.

You can verify that the file was saved, by checking the titlebar. If there are unsaved changes, the titlebar will have [modified] in the titlebar.

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If the save was successful, only the filename will be in the titlebar. If there is a probelm with the save, an error box will appear.

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When trying to open a file, a dialog appears.

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For more information on using this dialog, see the section entitled Using the file dialog.

Use this dialog to locate the document you want to load. Once located, click once with the left mouse button on the filename. Click OK. The file will be loaded.

There is a Cancel button, if you click this button, the load will be aborted.

When editing very large documents, there will be times when it is helpful to edit two parts of the document. In a situation such as this, KWord can open additional windows to edit the same document.

These new windows are called Views, since they provide a different viewpoint of the the same document.

Views are very important tools when working with large documents. Set one view to edit one part of the document, and using the other view, freely move through the document making updates and changes. These changes are automatically revealed in all views.

Creating a new view creates an entirely new window, with toolbars, menubars etc. Compare this with the Split View command.

To create a new view select View->New View from the menubar.

A new window will be created. Alterations to your document can be made in either view. Updates in one window will be immediately visible in the other.

It is also possible to split one view into two views. Both views are contained within one window, and use the same toolbars, menubars, etc. Contrast this to the effect of the New View command.

To split the current view, select View->Split View from the menubar.

The current document area will be split into two views. Alterations to your document can be made in either view. Updates in one window will be immediately visible in the other.

To change the direction that the views are split, simply select View->Splitter Orientation from the menubar. This will show a submenu. Select either Horizontal or Vertical.

All views in the current window will immediately change to the new orientation.

The relative sizes of each view can be adjusted with your mouse.

To adjust the view size, look at the border between the scrollbar of one window (the upper or right view) and the ruler of the other view (the lower or left view). There is a solid border which appears raised between the scrollbar and the ruler. As the mouse pointer passes over this bar, it changes from an arrow to double lines with double arrows.

When the mouse pointer changes, click once with the left mouse button and hold the button down. Drag that border to the new location. When the mouse button is released, the views will change to the new proportions.

To remove a view, simply click the mouse pointer in the view to be deleted. Then select View->Remove View from the menubar.

To close all views, select View->Close All Views from the menubar.

The Copy command can be invoked 4 ways:

The Copy command moves a copy of the selected data to the clipboard. The original data is unaffected.

The Cut command can be invoked 4 ways:

The Cut command moves a copy of the selected data to the clipboard. The selected data is then deleted from the document.

The Paste command can be invoked 4 ways:

The Paste command inserts a copy of all the data in the clipboard at the current position of the cursor. The clipboard is unaffected. (So another paste command will produce yet another copy of the data in the document.)

The “Find” command can be invoked 3 ways:

When the Find Command is invoked, a dialog appears.

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Refining Your Search

KWord's find feature is much more sophisticated than we discussed above. Using the options in the dialog box, you can narrow down your search to find exactly what you want.

Pattern Matching

The default action for KWord is to search for an exact match of the text. KWord has the ability to match text that follows a pattern or a set of rules.

To enable patterns, place a mark in the box labeled Use Patterns.

This will enable the Insert Pattern button. This button can be a quick way to add patterns for people unfamiliar with UNIX® pattern matching.

Note

You do not need to use the Insert Pattern button, to insert your text string. You can type it into the search line. The Insert Pattern button is a convenience for people unfamiliar with pattern matching.

You should now type the text in place, stopping to insert the pattern elements where necessary.

For specific information on pattern matching, take a look at the section entitled Pattern Matching

Formatting options

KWord also has the ability to search your document for text that matches certain formatting options as well as the text itself.

To include formatting options in your search, click the button labeled Show Formatting Options.

Once Show Formatting Options has been clicked, a new dialog will appear.

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You can use this dialog to select the options you want to include in your search.

The left column consists of nine checkboxes. If there is a mark in the checkbox, then KWord will evaluate any searchable text for that property. If no mark is in the checkbox, KWord does not consider that property when performing a search.

Family:

Use this drop down box to select the font family you want to include in your search text.

Size:

Use this spin box to set the font size you want KWord to search for.

Color: and Background Color:

Clicking on either of these two buttons allows you to select the font color and/or background color respectively, you want KWord to search for. For more information on selecting a color, see the section on Selecting Colors from the Color Dialog.

Bold: and Italic:

Use these Yes/No radio boxes to determine whether you want KWord to include boldface or italicized fonts in the search text.

Strikeout:

You can select Simple, Double, Simple bold or Without to modify your search.

Underline:

You can select Simple, Double, Simple bold or Without to modify your search.

Vertical Alignment:

You can select Normal, Superscript or Subscript to determine what font alignment you want KWord to search for.

Once you have selected your options, click OK to accept your search options.

Click Cancel to ignore all changes.

Click Reset to restore the options dialog box to the default values.

Click Clear to remove all marks from the checked options.

Other Search options

In addition to pattern matching, you can limit the search results with a few useful options.

Case Sensitive

When this option is selected, KWord will not only search for the string of letters, but will verify that the case of the letters is the same. For example. Searching for:

KDE

will match:

KDE and hiddenKDEinwords but not:

Kde, kde or hiddenkdeinwords.

Find backwards

This option changes the direction of the search. This can be useful when you only want to search for a string of text before the current cursor position, not after. This option is usually used in conjunction with From Cursor, but if that option is not specified, KWord will start searching from the end of the document backwards.

Whole words only

When this option is selected, KWord will only return search items that are surrounded by spaces, paragraph marks or punctuation. For example. Searching for: KDE

will match: KDE

but not: hiddenKDEinwords or KDElike.

Selected Text

If you want to limit your search to a specific part of the document (a few paragraphs, for example), you can select the part of the document you want to search prior to selecting the Find command. When text is selected, KWord will default to only searching the selected text. You can use this option to enable or disable this restriction.

Note

This option will not be available if you have not selected text prior to selecting the Find command.

From Cursor

By default, KWord begins searching at the beginning of the document. If this option is selected, KWord begins its search from the current position of the cursor. The direction that KWord searches is, by default forward in the document, but can be changed with the Find Backwards option.

The replace command is an extension of the find command. If you are familiar with the find command, you will see many similarities.

The Replace command can be invoked 2 ways:

When the Replace command is invoked, a dialog appears.

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Refining Your Search

KWord's find feature is much more sophisticated than we discussed above. Using the options in the dialog box, you can narrow down your search to find exactly what you want.

Pattern Matching

The default action for KWord is to search for an exact match of the text. Fortunately, however, KWord has the ability to match text according to patterns.

To enable patterns, place a mark in the box labeled Use Patterns.

This will enable the Insert Pattern button. This button can be a quick way to add patterns for people unfamiliar with UNIX® pattern matching.

Note

You do not need to use the Insert Pattern button, to insert your text string. You can type it into the search line. The Insert Pattern button is a convenience for people unfamiliar with pattern matching.

For specific information on pattern matching, take a look at the section entitled Pattern Matching

Formatting options

KWord also has the ability to search your document for text that matches certain formatting options as well as the text itself.

To include formatting options in your search, click the button labeled Show Formatting Options.

Once Show Formatting Options has been clicked, a new dialog will appear.

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You can use this dialog to select the options you want to include in your search.

The left column consists of nine checkboxes. If there is a mark in the checkbox, then KWord will evaluate any searchable text for that property. If no mark is in the checkbox, KWord does not consider that property when performing a search.

Family:

Use this drop down box to select the font family you want to include in your search text.

Size:

Use this spin box to set the font size you want KWord to search for.

Color: and Background Color:

Clicking on either of these two buttons allows you to select the font color and/or background color respectively, you want KWord to search for. For more information on selecting a color, see the section on Selecting Colors from the Color Dialog.

Bold: and Italic:

Use these Yes/No radio boxes to determine whether you want KWord to include boldface or italicized fonts in the search text.

Strikeout:

You can select Simple, Double, Simple bold or Without to modify your search.

Underline:

You can select Simple, Double, Simple bold or Without to modify your search.

Vertical Alignment:

You can select Normal, Superscript or Subscript to determine what font alignment you want KWord to search for.

Once you have selected your options, click OK to accept your search options.

Click Cancel to ignore all changes.

Click Reset to restore the options dialog box to the default values.

Click Clear to remove all marks from the checked options.

Replace with formatted text

KWord also has the ability to replace the found text with formatted text.

To include formatting options in your search, click the button labeled Show Formatting Options in the Replace with section.

Clicking No options disables all previous formatting options selections. This ensures that KWord changes the text, but not the formatting of the text (bold text will remain boldface, superscript text will remain superscript, etc).

Once Show Formatting Options has been clicked, a new dialog will appear.

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You can use this dialog to select the format of the replaced text.

The left column consists of nine checkboxes. If there is a mark in the checkbox, then KWord will change any replaced text to match the property selected. If no mark is in the checkbox, KWord does not consider that property when replacing text.

Family

Use this drop down box to select the font family you want your replacement text to use.

Size

Use this spin box to set the font size you want KWord to use for your replaced text.

Color and Background Color

Clicking on either of these two buttons allows you to select the font color and/or background color respectively, you want KWord to use. For more information on selecting a color, see the section on Selecting Colors from the Color Dialog.

Bold and Italic

Use these Yes/No radio boxes to determine whether you want KWord to change the fonts to boldface or italicized fonts.

Strikeout

You can select Simple, Double, Simple bold or Without to use for the replacement text.

Underline

You can select Simple, Double, Simple bold or Without to use for the replacement text.

Vertical Alignment

You can select Normal, Superscript or Subscript to determine what font alignment you want KWord to use.

Once you have selected your options, click OK to accept your text options.

Click Cancel to ignore all changes.

Click Reset to restore the options dialog box to the initial values prior to making any changes.

Click Clear to remove all marks from the checked options.

Using placeholders

Placeholders are useful when you want to add text to complex search strings. Currently KWord has only one placeholder: Complete text string.

This placeholder will contain the entire text string matched by the find command.

For example:

You create a search string, using patterns: Reference \d

Now in the Replace With section of the replace dialog, you place a mark in the checkbox labeled Use placeholders. Click the Insert Placeholder button and select Complete text found. KWord will insert a /0 in the Replacement text text box.

Now surround the placeholder with parentheses, so your text string is: (/0)

When this is executed, whenever KWord encounters the find text (ie. “Reference 0”, “Reference 1”, “Reference 2”, etc) it will surround the text in parethesis (“(Reference 0)”, “(Reference 1)”, “(Reference 2)”, respectively).

As you can see, the placeholder will maintain a copy of the search text. You can use this placeholder to add text to the ends of any search string you can imagine.

Other Replace Options

Additional options in the dialog are:

Case Sensitive

When this option is selected, KWord will not only search for the string of letters, but will verify that the case of the letters is the same. For example. Searching for: KDE

will match: KDE and hiddenKDEinwords but not: Kde, kde or hiddenkdeinwords.

Find backwards

This option changes the direction of the search. This can be useful when you only want to search for a string of text before the current cursor position, not after. This option is usually used in conjunction with From Cursor, but if that option is not specified, KWord will start searching from the end of the document backwards.

Whole words only

When this option is selected, KWord will only return search items that are surrounded by spaces, paragraph marks or punctuation. For example. Searching for: KDE

will match: KDE

but not: hiddenKDEinwords or KDElike.

Selected Text

If you want to limit your search to a specific part of the document (a few paragraphs, for example), you can select the part of the document you want to search prior to selecting the Find command. When text is selected, KWord will default to only searching the selected text. You can use this option to enable or disable this restriction.

Note

This option will not be available if you have not selected text prior to selecting the Find command.

From Cursor

By default, KWord begins searching at the beginning of the document. If this option is selected, KWord begins its search from the current position of the cursor. The direction that KWord searches is, by default forward in the document, but can be changed with the Find Backwards option.

Prompt on Replace

If this option is selected, KWord will prompt the user before each replacement. This allows you to approve or disapprove each replacement.

Sometimes, you want to find or replace text that is similar, but not exactly the same.

KWord allows you to search for words that are similar in certain very well defined ways. This is done through pattern matching.

Each pattern matching string is detailed below. The true power of pattern matching is combining multiple elements into a single search string.

KWord can check the spelling of your document as you edit it. It will underline in red any word which it can not find in the dictionary. This behavior can be turned on and off by the user. See the section entitled Configure Spelling for more information.

To toggle autocorrection on and off, select Tools->Autocorrection->Enable Autocorrection from the menubar. When enabled, autocorrection makes changes to your document as you type. You can determine which changes to make by configuring autocorrection

If disabled, autocorrection changes are not made. You can, however, apply autocorrection manually.

To adjust the options for auto correction, select Settings->Configure Autocorrection... from the menubar.

A dialog window appears to help you set your options.

Simple Autocorrection

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Convert the first letter from the first word of a sentence automatically to uppercase

When selected, KWord will automatically capitalize the first letter after a period. You can tell KWord when not to alter capitalization in certain instances (ie “Sr.” or “Jr.”. For more details, see the section entitled Autocorrection Exceptions.

Convert two uppercase letters to one uppercase and one lowercase letter

When selected, KWord will automatically convert a double capital letter (a common typographical error), into a single capital letter. You can tell KWord when not to alter capitalization in certain instances. For more details, see the section entitled Autocorrection Exceptions.

Autoformat URLs

When selected, KWord will scan text for patterns which suggest a certain section of text is a URL and automatically creates a link.

For more details on links, see the section entitled Document Links.

Suppress Double Spaces

When checked, KWord will ignore the second space typed. This prevents users from adding double spaces between words or sentences

Remove spaces at the beginning and end of paragraphs

When selected, KWord will automatically remove spaces at the beginning and/or the end of a line of text.

Automatically do bold and underline formatting

When selected, KWord will look for words surrounded by asterisks ( * ). It will remove the asterisks and change the font of all words in between the two asterisks to bold face.

KWord will also look for words surrounded by underscores ( _ ). It will remove the underscores and underline all words in between the two underscores.

Replace 1/2... with ½

When selected, KWord will automatically change 1/2, 1/3 and 3/4 to their single character equivalents.

Use autonumbering for numbered paragraphs

If you start a paragraph with a number and a symbol ( 1) for example). KWord will automatically convert that paragraph to a numbered paragraph. All future paragraphs will be consecutivly numbered.

Replace 1st with 1^st

When selected, KWord will automatically change 1st to 1^st.

Capitalize names of days

Automatically capitalize the days of the week (Sunday, Monday, Tuesday, etc...).

Use lists formatting for bulleted paragraphs

When selected, KWord will look for lines that begin with - , and automatically convert the paragraph style to a bulleted list. The bullet is selected with the left button below this option.

Custom Quotes

Select the tab labeled Custom Quotes

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Replace double quotes by typographical quotes

When selected, this option will replace the standard keyboard double quotes, with typographical quotation marks. If you want to change the quotation character, click on one of the buttons. Clicking on Default, restores the default paragraph marks.

Replace single quotes by typographical quotes

When selected, this option will replace the standard keyboard single quotes, with typographical quotation marks. If you want to change the quotation character, click on one of the buttons. Clicking on Default, restores the default paragraph marks.

Advanced Autocorrection

To switch to the Advanced Autocorrection, click on the tab labled Advanced Autocorrection.

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This allows you to automatically have KWord replace one string of text with another. This can be useful for special symbols, commonly used abbreviations that you want spelled out, or abbreviations.

KWord uses different autocorrection strings depending on the language. Set the correct language using the drop down box labeled Replacement and exception for language.

The checkbox labeled Enable word replacement is used to toggle on and off the autoreplacment features of KWord. If there is no mark in the checkbox, then KWord will not perform any autoreplacements from the list in this dialog.

If there is a mark in the checkbox labeled Replace text with formatting KWord will not only change the text when it finds a match, but it will change the formatting of the new text. If there is no mark in this checkbox, then KWord uses the same formatting options for the replaced text as it found in the search text. For more information on setting the format options for replacement text, see the section on Changing the format of the autocorrection string.

Adding an autocorrection string

To add an autocorrection string, simply type the text you want KWord to check for in the text box labeled Find Then enter the text you want KWord to substitute in the text box labeled Replace.

Note

If you want to insert symbols or special characters not available on your keyboard, you can click the buttons with three periods on them and select a special character from the table provided.

When these are entered, click Add. Your text strings are now added to the table.

Editing an autocorrection string

Changing the text you want to find.

KWord does not allow you to change the text to search for. This is to prevent disastrous mistakes.

Instead, you must delete the current autocorrection rule and add a new text string with the corrected text to find.

Changing the text you want to replace.

Begin by clicking once on the string you want to edit. It will be highlighted and the find and replace text will be listed in the text boxes above. You can alter the replacement text. When you are done, simply select Modify.

Deleting an autocorrection string.

Simply click on the string you want to delete. Now click the Remove button. The string is removed.

Warning

Be aware that KWord does not give you a chance to back out once you have deleted a string. Be sure you have selected the correct string before you click the Remove button.

Changing the format of the autocorrection string.

Note

Currently, you must create the autocorrection string before you can format it.

Once the autocorrection string has been created, simply click on it once with the left mouse button.

Now click on the Change format button. A small dialog will appear:

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You can use this dialog to select the format of the replaced text.

The left column consists of nine checkboxes. If there is a mark in the checkbox, then KWord will change any replaced text to match the property selected. If no mark is in the checkbox, KWord does not consider that property when replacing text.

Family

Use this drop down box to select the font family you want your replacement text to use.

Size

Use this spin box to set the font size you want KWord to use for your replaced text.

Color and Background Color

Clicking on either of these two buttons allows you to select the font color and/or background color respectively, you want KWord to use. For more information on selecting a color, see the section on Selecting Colors from the Color Dialog.

Bold and Italic

Use these Yes/No radio boxes to determine whether you want KWord to change the fonts to boldface or italicized fonts.

Strikeout

You can select Simple, Double, Simple bold or Without to use for the replacement text.

Underline

You can select Simple, Double, Simple bold or Without to use for the replacement text.

Vertical Alignment

You can select Normal, Superscript or Subscript to determine what font alignment you want KWord to use.

Once you have selected your options, click OK to accept your text options.

Click Cancel to ignore all changes.

Click Reset to restore the options dialog box to the initial values prior to making any changes.

Click Clear to remove all marks from the checked options.

Autocorrection Exceptions

There are instances where KWord will make autocorrection changes that are inappropriate. You can use the third tab of this dialog to define exceptions to the rules previously discussed.

The dialog for exceptions is shown below:

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To prevent KWord from deciding an abbreviation or other text is the end of a sentence, simply enter the text fragment in the text box below Do not treat as the end of a sentence. Then click Add.

As an example: Adding “Jr.” to this dialog prevents

“Robert Jones Jr. is a friend of the family.”

from being changed to:

“Robert Jones Jr. Is a friend of the family.”

To remove an erroneous entry, simply click once on the wrong entry with the right mouse button and click on the Remove button.

The second set of boxes performs a similar function to the first. Only in this instance, text entered in these boxes will stay double capital letters.

simply enter the text fragment in the text box below Accept two uppercase letters in. Then click Add.

As an example: Adding “FL” to this dialog prevents

“Sarasota, FL ”

from being changed to:

“Sarasota, Fl ”

To remove an erroneous entry, simply click once on the wrong entry with the right mouse button and click on the Remove button.

If autocorrection is turned off in your document, you can mannually enable autocorrection.

To manually apply autocorrection, first configure your options by using the autocorrection dialogs.

Then select Tools->Autocorrection->Apply Autocorrection from the menubar.

KWord will start at the beginning of the document and apply all selected autocorrection options to the entire document.

When KWord is finished, it will return you to your document for further editing.

For more information on enabling and disabling autocorrection, see Enable/Disable Autocorrection.

Using autocompletion could not be easier. Simply type the first few letters of the word you want KWord to finish, and press Ctrl-E. KWord will look through the list of autocompletion words and if it finds a word which begins with those letters, it will finish entering the remainder of the word.

To configure autocompletion, select Settings->Configure Completion... from the menubar. This will bring up a dialog.

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The first checkbox labeled Enable completion is used to toggle autocompletion on and off.

The second checkbox, labeled Automatically add new words to completion list will add any word equal to or longer than the Minimum word length to the list of proposed autocompletion words.

The large listbox in the center of the dialog contains the current proposed list of autocompletion words.

By clicking the Add Completion Entry button you can add an individual word to the completion list.

To remove words from the completion list, select the word with the left mouse button from the list, then click Remove Completion Entry.

To save the current list to disk and have KWord begin using this new list for autocompletion, click Save Completion List.

Use the spinbox/slider combination labeled Minimum word length: to prevent KWord from automatically adding short words to the completion list. You can select any value from 5-100.

The spinbox/slider combination labeled Maximum number of completion words: can be adjusted to allow more or less words into the autocompletion list. This option is most important when Automatically add words to completion list is enabled. This option keeps the list from becoming too cumbersome. You can select any value from 1 to 500.

If a mark is placed in the checkbox labeled Append space, then KWord adds a single space to the end of a word after autocompletion, this means it is not necessary to add the space manually for the next word.

Click OK to save your options. Click Cancel to abort all changes.

Before we continue our discussion of Frames, its important that we define a couple terms now:

Text moves freely between frames within a frameset. If you insert text in the middle of a frame, all text after the inserted text is rearranged as you type.

You can select a frame within a frameset two ways:

There should now be 8 dark squares around the edges of the frame.

Adding a text frame can be done one of three ways:

Whatever method you choose, KWord responds by changing the cursor to a set of cross hairs.

Using the mouse, place the crosshairs at the desired position of the upper left corner of the new text frame.

Click once with the left mouse button.

A dialog box appears.

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This dialog box is used to determine which frameset this new frame will belong to.

Using the screenshot as an example, a new text frame has been created in a document which currently has two framesets (called Frameset 1, and Frameset 2).

You now have the option of either:

The other tabs in this dialog box, can be used to set some options for this frame. For more information on these options, see the section entitled Setting the properties for a frame.

If you click OK, the new frame will be created.

If you click Cancel, the new frame will not be created, and you will be returned to editing your document.

You may decide you no longer need a frame in your document. You could leave it blank (so it would not be visible in the final output), but you should delete it to keep your document as simple as possible.

Begin by clicking on the text frame border of the frame you want to delete. (Or holding down the Ctrl key and clicking inside the frame with the left mouse button.)

There is now 8 dark squares on the edges of the frame.

If this is the frame you want to delete, you can do so by:

If you are trying to delete a frame that is not the last frame in a frame set, KWord will not ask for a confirmation. It will delete the current frame immediately, and move the data into the next frame in a frameset. No data will be deleted.

Moving a frame around on the page is easy.

Begin by clicking on the text frame border of the frame you want to move. (Or holding down the Ctrl key and clicking inside the frame with the left mouse button.)

There are now 8 dark squares on the edges of the frame.

Click and hold the left mouse button on the border again and drag the cursor in the direction you want to move the frame.

You will see an outline of the frame as you move it. When the outline is where you want it, release the mouse button.

It is also easy to change the size or shape of a frame.

Begin by clicking on the text frame border of the frame you want to change. (Or holding down the Ctrl key and clicking inside the frame with the left mouse button.) This selects this frame as the current frame.

There are now 8 dark squares on the edges of the frame. By moving these squares, you will be able to drag the frame border(s) to a new location.

Each square will move a different combination of borders.

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As an example: To move the bottom border of a frame, place the mouse over the box at the six o'clock position in the frame. When the mouse is over the box, it will change to a double headed arrow.

Now click with the left mouse button and hold the button down. As you move the mouse up and down on the page, you will see that the frame changes shape to match the movements of the mouse. When the bottom edge of the frame is at the new location, simply release the mouse button, and the changes will become permanent.

Normally, each new text frame is created with a specific purpose. Sometimes, however, as the document is changed, changes to the text flow will need to be made. To accomplish this, you will need to know how to move a frame from one frameset to another.

First click on the frame border of the frame you want to move to another frameset..

You can change the frame set of the currently selected frame by selecting Frames->Frame/Frameset... from the menubar

This will bring up a dialog box with five tabs. Select the tab labeled Connect Text Frames.

You will be presented with a list of framesets. Simply select the new frameset.

When you click OK, the currently selected frame will be added to that frameset.

When two frames occupy the same place on a page, they must overlap. When they overlap, one frame sits above the other frame.

You can raise and lower the frames to change which frame sits above the other frames by using four commands.

A page break is a special formatting character. It is invisible on the final printed output.

The purpose of a page break, is to force all the text that follows it into the next frame in the frameset.

If we have the following sentence: “We have nothing to fear but fear itself”

and we insert a Page Break, just before the word but.

We will end up with one frame containing “We have nothing to fear”, and the next frame in the frameset begining with “but fear itself”.

To add a Page Break, you should first place the keyboard cursor where you want the break to be located in the document.

A Page Break can be inserted one of two ways:

If you want to remove a Page Break, you simply delete it like you would any other character.

All of these settings can be determined in the Frame Properties dialog box.

In order to adjust the properties of any frame, you must first select the frame you want to change.

Simply click once on the frame border of the frame you want to edit. (Or by holding down the Ctrl key and clicking inside the frame with the left mouse button.)

You can now edit the properties one of two ways:

The Properties dialog consists of one dialog box, with five index tabs labeled Options, Text Run Around, Connect Text Frames, Geometry and Background.

General Options

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The tab labeled Options is used to determine how KWord behaves when there is too much text to fit within the current bounds of the frame.

KWord has three solutions to this situation:

Create a new page

When a frame becomes full, KWord automatically creates a new page. On this new page, it may create a new frame, of the same size and position, if you choose.

Resize last frame

When a frame becomes full, KWord automatically extends the bottom border of the text frame to accommodate the new text. It will continue to expand as new text is added. Conversely, it will shrink again if text is removed from the frame.

Don't show the extra text

KWord does not create a new frame or change the current frame in any way. You will need to manually resize the current frame, or add a new frame to the frame set.

Simply make your selection in the section labeled If Text is too long for Frame.

In the section entitled On new Page Creation, you have three options available. You must select one.

Reconnect frame to current flow

Create a new frame, the same size and shape on a new page, and make it the last frame in the frameset.

Don't create a followup frame

Creates a new page, but not a new frame.

Place a copy of this frame

Creates a new page, with a new frame the same size, shape and position on the page. Additionally, KWord copies the contents of the frame from the previous page.

Tip

This is useful for title frames, headers and footer frames. Each page will have an automatic copy of the information on every new page.

If you place a mark in the checkbox labled Changes will be applied to all frames in the frameset, then any changes made in the frame properties dialog box will automatically be applied to all frames within the frameset.

If you place a mark in the checkbox labeled Protect content, KWord will not allow any changes to the text within the frame, or the formatting of the text within the frameset.

Note

You can still reshape or even delete the frame, but the content within the frame is locked. To lock the location and size of the frame, see the Geometry tab.

To make changes to the text, you need to remove the mark from Protect content.

Text Flow around frames

To adjust how text flows around overlapping frames, click the tab labeled Text Run Around.

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When you overlay two text frames, and text from both frames is competing for the same space on the page, KWord can (at your option), make sure that text from two frames does not overlap.

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As you can see from the options in the dialog box, there are three possible choices.

Text will run through this frames

By selecting this option, KWord will ignore this frame when it displays the text in overlapping frames.

Text will run around the frame

By selecting this option, KWord will wrap the text of other overlapping frames around this frame.

If this option is selected, you can determine which side the text runs around in the section labeled Run Around Side. Simply choose Left, Right, or Biggest side.

Text will not run around the frame

By selecting this option, KWord will not wrap any text around the edges of this frame, but instead, will skip down below this frame before continuing to display text in overlapping frames.

You can also determine how close your frames appear by setting the Distance between frame and text in the text-box provided.

Reconnect frames

You can change which frameset the current frame belongs to by selecting the Connect text frames tab.

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This dialog consists of two radio buttons and a text frame.

Select Select existing frameset to connect frame to, to add the current frame to a previously created frameset. Choose one of the framesets listed in the table below to specify which frameset.

To create a new frameset, select Create a new frameset and type the name of the new frameset in the text box labeled Name of frameset. KWord will create a new frameset with the current frame as the only frame in the frameset (for now).

Tip

It is helpful to name your framesets with descriptive names. Name the frameset with a description of the contents so that you can quickly refer to it again later.

Frame size and position

You can adjust the size and position of your frame by clicking on the tab labeled Geometry.

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This dialog box allows you to specify exactly where the frame goes and how large it is.

If you put a mark in the checkbox labeled Frame is inline, the frame size and position will be determined by the location of the placeholder in the text. For a definition of inline frames, click here.

If you put a mark in the checkbox labeled Protect size and position, the frame size and position will be fixed at their current location. You will not be able to move the frame on the page until this box is unchecked.

Determine Size and Position

You can locate your frame on the page by first entering the Left: and Top: measurements. This determines where the top left corner of the frame will be. All measurements are from the top left corner of the page.

You can also determine the exact size of the frame by entering its Height: and Width: in the text boxes provided. These two measurements are relative to the top left corner of the frame you specified above. not to the size of the page.

Determine Size and Position

Using the boxes labeled Left:, Right:, Top: and Bottom:, you can establish margins within the frame. This should not be confused with margins for the page, which are defined in the page properties dialog box.

Tip

If the Synchronize changes check box has a mark in it, KWord will take any changes you make to one margin, and automatically apply them to the other 3 margins.

In other words, if this check box is selected, and you enter a margin of 1 cm in any of the 4 margin boxes, all 4 frame margins will now become 1 cm in size.

If this option is off, each text box can be given a different value.

Frame Background

You can adjust the background color of the text frame by selecting the Background tab.

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The right side of the dialog shows a preview of the current background.

Begin by selecting the color of the background. Click on the button labeled Background Color:. The color is selected using the Color selection dialog.

Once the color is selected, select the fill style from the drop down box labeled Background Style.

Select OK to accept all of your changes.

Select Cancel to forget all of your changes.

With this dialog box the spacing between lines, and the spacing between paragraphs can be specified.

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The first section of this dialog box is labeled Indent, and consists of three parts:

The next section controls how KWord divides paragraphs when a paragraph will not fit entirely within the current frame or page.

The first option is labeled Keep lines together. If this option is selected, then all of the lines of the paragraph will remain on the same page. If this is not selected, KWord may choose to move part of a paragraph to a new page or frame. For most work, this option is usually left unchecked.

The next two options are labeled Insert Break Before Paragraph and Insert Break After Paragraph. When one of these options is checked, and the paragraph moves to the next frame in the frame set, a hard frame break will be inserted in front of the current paragraph or after the previous paragraph (depending on the option selected). This will serve to keep the paragraph in the next frame, even if text prior to that frame is deleted. This option is often used in conjunction with Keep lines together, to ensure that the paragraph does not creep back onto the page during editing.

The next section is labeled Line Spacing. It consists of two elements:

The last section is labeled Paragraph Space. It consists of two entries:

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

This section determines how the text is placed within the line. With other applications, you may have referred to this as alignment, or justification.

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There are only 4 choices.

If Left, Right or Center are selected, the text will be moved on the line so that it aligns with the left margin, aligns with the right margin, or is centered between the margins respectively.

If Justify is selected, KWord will increase the space between words, so that each line (with the exception of the last line in a paragraph), reaches both the left and right margins.

Tip

You can use toolbar buttons to quickly change the justification of one or more paragraphs

Button	Command
	Left Align
	Center Align
	Right Align
	Justify Text

On the right of the dialog box, is a preview box, which will approximate the final layout of your document.

The next section is used to define and configure graphical borders around your paragraphs.

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KWord can surround (on some or all sides) a paragraph with a border. This border can be solid or not, of any color and of any size. This dialog panel is used to adjust the borders.

Now that it is determined how the borders should look, specify which edges of the paragraphs need borders.

	Select/Unselect Left Border. Clicking this button will apply the current options to the left paragraph border. Clicking a second time will remove the left paragraph border.
	Select/Unselect Right Border. Clicking this button will apply the current options to the right paragraph border. Clicking a second time will remove the right paragraph border.
	Select/Unselect Top Border. Clicking this button will apply the current options to the top paragraph border. Clicking a second time will remove the top paragraph border.
	Select/Unselect Bottom Border. Clicking this button will apply the current options to the bottom paragraph border. Clicking a second time will remove the bottom paragraph border.

The Preview window will show you how your paragraph borders will look.

A very common element of a document, is a list of items. The list contains several elements which may be numbered, for easy reference. Alternatively, the list elements may be simply set off from the rest of the text with a special character preceding each element. These special characters are called bullets.

This dialog box is used to define your bullets or the numbering method of lists in the document.. This dialog box can also be used to number chapters and sections.

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The top section of the dialog box has three options: None, List and Chapter.

If None is selected, the text is not marked as either a list or a chapter. No other features of this dialog box will alter the text when this option is chosen.

List is used to create lists in the document. These lists are automatically numbered and formatted to appear similar. For more information on lists, see the section entitled Lists.

Chapter is used to number chapters and sections of a document.

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This dialog is used to adjust the tab stops. For more details, see Using Tab Stops.

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This tab is used to create an artificial shadow of the text in the paragraph.

On the right of the dialog is a preview box. This box can be used to approximate the final look of the text.

The color of the shadow can be adjusted by clicking on the button labeled Color. KWord will use the color selection dialog box to change the color of the shadow.

Use the spinbox labeled Distance to select the distance the shadow moves away from the text. A distance of zero will hide the shadow behind the original text.

Select one of the 8 direction buttons to determine which direction the shadow will move in.

When you are happy with your selections, click OK to apply your changes.

Tab stops can be set one of two ways:

Using the Dialog Box

The fastest way to get to the tab stop dialog panel, is to select Format->Paragraph... from the menubar or type Ctrl+Alt+P. This will bring up a dialog box with 6 tabs. Click on the tab labeled Tabulators.

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You can now add tab stops by:

1. Click the New button at the bottom of the list of tab stops.

2. Type the horizontal location of the tab stop in the space labeled Position. The units used and the current frame width are listed below the text box.

3. Select the type of tab stop from the list of radio buttons labeled Alignment.

4. Determine what you want to fill the white space of the tab stop. In most cases this should be left as Blank. For information on other options in this section, see Tab filling.

You can now add another tab stop. When you are done adding tab stops, you can click OK to finish.

Tab stops can be moved one of two ways:

Using the Dialog Box

The fastest way to get to the tab stop dialog panel, is to select Format->Paragraph... from the menubar or type Ctrl+Alt+P. This will bring up a dialog box with 6 tabs.

Click on the tab labeled Tabulators

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1. Click on the tab stop you want moved. The list of all tab stops is in the box on the left side of the dialog panel

2. Type the horizontal location of the tab stop in the space labeled Position. The units used and the current frame width are listed below the text box.

3. If you need to make changes, select the type of tab stop from the list labeled Alignment or change the white space character under Tab Leader.

4. Click “OK” when you are done moving all tab stops around.

Tab stops can be removed one of two ways:

Using the Dialog Box

The fastest way to get to the tab stop dialog panel, is to select Format->Paragraph... from the menubar or type Ctrl+Alt+P. This will bring up a dialog box with 6 tabs.

Click on the tab labeled Tabulators

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1. Click on the tab stop you want removed. The list of all tab stops is in the box on the left side of the dialog panel

2. Click the Delete button.

Note

You can delete all tab stops at once by clicking Delete All.

KWord will not prompt you prior to deleting all tabs, so make sure that is your intention prior to selecting the Delete All button.

When you are done deleting tab stops, you can click OK to finish.

By default, KWord uses the standard tab function that you are familiar with when using a typewriter or most wordprocessing programs. You can, however, have KWord insert spaces or lines to fill the tab space.

To change the way the tab fills work in KWord you change the dropdown box labeled Filling. This drop down box gives you many different line styles to choose from.

You can change the thickness of the lines by using the Width text box.

KWord can change the case (uppercase or lowercase) of large blocks of text to one of five pre-defined styles. Begin by selecting the block of text you want changed. Select Tools->Change Case... from the menubar.

A small dialog box will appear with four options:

When you have selected the option you like. Click OK and KWord will make the changes.

When you build documents that are more complex than a business letter, such as a book, newsletter, or resume, the document is often broken down into sections. Each of these sections may have a similar appearance.

You can use text styles to easily keep a consistent look throughout your document.

As an example, if we look at a section of a document, and assign different text styles to appropriate parts :

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In this example, you can see several different text styles at work:

We do not need to know exactly how we want the text and paragraphs of these sections to look yet. All we need to do is identify these sections of text as “Section Titles”, “Normal Text”, etc.

Once we have finished the document, you can change the look of all the text labeled “Section Title” all at once.

This will ensure that all section titles appear consistent throughout your document.

KWord has 8 predefined text styles.

To change the text style of text, first, select the text you want the changes to apply to.

You can now change the text style in one of two ways:

Simply select the new text style from the list provided.

If you plan on using text styles extensively in a large document, you will probably want to create new text styles specific for your needs.

There are two major ways to create a new text style:

Creating a new text style based on a current text style

To create a new text style select Format->Style Manager... from the menubar.

This will bring up a dialog box

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In the list box on the left, is a list of all the currently defined text styles. Select the current style that most closely resembles the new text style. Click on that text style once with the left mouse button.

Click the New button.

KWord will create a new text style based on the selected text style. It will assign it a temporary name [New Style Template (8).]

Type a descriptive name in the box labeled Name. This will be the name of the text style.

The rest of the dialog is used to make the alterations needed to create the new text style.

The preview box will show you what your new text style will look like.

Use the buttons labeled Font, Indent and Spacing, Aligns, Borders, Bullets/Numbering, Tabulators, and Shadow to create the text style.

Click OK to create your new text style.

Click Cancel to abort the creation of the text style.

Changing the Font Size, Type etc.

The tab labeled Font is used to set the font type, font style, formatting, etc.

This tab functions identically to the change font dialog used to edit general text. Changes to this tab affect to all text formated with this text style.

Changing Paragraph Spacing and Indents

The tab labeled Indents and Spacing is used to adjust spacing between lines, paragraph indentation and the spacing between paragraphs.

This tab functions identically to the same tab in the Format Paragraph dialog. Changes to this tab affect to all text formated with this text style.

Changing Paragraph Alignment

The tab labeled Aligns determines how the text is placed within the line. With other applications, you may have referred to this as Alignment, or Justification.

This tab functions identically to the same tab in the Format Paragraph dialog. Changes to this tab affect to all text formated with this text style.

Changing Paragraph Borders

The tab labeled Borders is used to define and configure graphical borders around your paragraphs.

This tab functions identically to the same tab in the Format Paragraph dialog. Changes to this tab affect to all text formated with this text style.

Changing Paragraph Numbering/Bullets

The tab labeled Bullets/Numbers is used to make all text formatted with this text style into a list.

This tab functions identically to the same tab in the Format Paragraph dialog. For more information see the section entitled Lists.

Changing Tab-stops.

Using the tab labeled Tabulators it is possible to define tab stops for the new text style.

This tab functions identically to the same tab in the Format Paragraph dialog. For more information see the section entitled Tab Stops.

Changing text style shadowing.

Using the tab labeled Shadow it is possible to change the artificial shadowing of text within the text style.

This tab functions identically to the same tab in the Format Paragraph dialog.

Deleting an unneeded text style is easy.

Select Format->Style Manager... from the menubar.

This will bring up a dialog box.

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From the list of available text styles, select the style you want to delete by clicking once with the left mouse button.

Click Delete.

The text style is now deleted.

The true power of text styles, is the ability to edit the formatting options of that text style after the text style is defined. By changing the formatting of the text style, KWord will immediately change every paragraph with that text style, and maintain a consistent look to the document.

KWord uses the same interfaces to edit the formatting options of a text style, that it used to create the text style in the first place.

To edit a current text style:

Select Format->Style Manager... from the menubar.

This will bring up a dialog box.

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Select the text style you want to edit from the list on the left by clicking once with the left mouse button. Now you can make the changes you want to this text style.

The preview box will show you what your new text style will look like.

Use the buttons labeled Font, Indent and Spacing, Aligns, Borders, Bullets/Numbering, Tabulators, and Shadow to alter the look of the text style.

Click OK to commit your changes.

Click Cancel to abort all changes to this text style.

KWord has the ability to import a text style from one KWord document and include it in the list of text text styles in another KWord document.

To import a text style, select Format->Import Style... from the menubar.

This will bring up an empty dialog box.

Click on the Load button. This will bring up a file selection dialog. Choose the KWord file you want to import the text style from and click OK.

The dialog box will now fill with all available text text styles available for import.

Select all the text style you want to import. Then click OK.

To quickly create a single level list, KWord provides two toolbar buttons.

To create a simple enumerated list, simply select from the paragraph toolbar. A small menu will list different enumerated list styles. Select the appropriate style and the selected paragraphs are converted into a list of that style.

To create a simple bulleted list, select from the paragraph toolbar. A small menu will list different bulleted list styles. Select the appropriate style and the selected paragraphs are converted into a bulleted list of that style.

All complex list formatting is done through the Paragraph Formatting dialog. To get to the paragraph formatting dialog you can:

A dialog will appear. To find the tab specific to lists, click once on the tab labeled Bullets/Numbers.

List type

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To format the selected text as a list, select List from the top section of the dialog box.

There is a list of five bullets types and five enumerating styles along the left side of the dialog box. Select the desired list style from the list on the left.

Multi-level lists

The spin box labled Depth is used to add subsections to your list. By selecting a depth greater than one, you are adding a subsection to the list.

Example of a multilevel enumerated list:

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An example of a multilevel bulleted list:

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Adjust the depth setting and watch the preview section of the dialog for an example of how this will look.

Multiple paragraphs in one list element

Each new paragraph represents a new list element. Sometimes, however, it will be desireable to have multiple paragraphs on a single list element. This is accomplished by inserting a New Line character instead of a Paragraph Break.

To insert a New Line, type Shift+Return.

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You can create a table in KWord in one of three ways:

This will open a dialog box. The dialog box has two tabs: Geometry and Templates

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This dialog box is divided into two halves.

The right half of the dialog box provides you a quick visual guide to how many rows and columns will be created in the table. This is useful for laying out your table. You can not edit your table layout here.

The left half of the dialog box consists of two drop down boxes, and two number selection boxes.

The spin box labeled Number of Rows:, allows you to specify from 1 to 128 rows in the table.

The spin box labeled Number of Columns:, allows you to specify from 1 to 128 columns in the table.

While adjusting either of these two options, the preview box adjusts to your new settings.

The drop down box labeled Cell Height, can be set to either of two options.

The drop down box labeled Cell Widths, can be set to either of two options.

Tables can be inserted into a document as either framed or inline tables.

Framed tables are tables that have a frame around them. The frame around a table functions exactly the same as a frame around text. It contains the table and determines the size and shape of the table.

An inline table has frame around it, but this frame is inserted within the current text frame. If text is inserted in front of the table, the table travels down the frame just like any text would. This means the table will stay in the same area of the page as the text that surrounds it.

Framed tables, on the other hand, need to be moved by hand on the page.

The check box labled The table is inline is used to determine which type of table is inserted. If there is a mark in the checkbox, the table is inserted inline. If not, the table is given a frame of its own.

If you click on the tab labeled Templates, you can use predefined table looks to format the look of your table. For more information see the section on Using formatting templates.

Click OK to insert the table.

Click Cancel to cancel this action and return to editing your document.

You can navigate between cells of the table by using the mouse (simply click in the cell you want to edit), or by using the keyboard (use the arrow keys to move up, down, left or right one cell at a time)..

To delete a table in KWord:

Place the mouse pointer over the frame of any cell of the table you want to delete. Hold down the Ctrl key and click once with the left mouse button.

Select Table->Delete Table from the menubar

The table will be immediately deleted.

You can insert a row into any place in a table.

To insert a row into a table:

Place the mouse pointer over the border of any cell of the table you want to add a row to. Select either:

This will bring up a dialog box.

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The spin box labeled Row:, allows you to select any row within the table. This number selection box limits you to the rows currently in the table.

Select the row you want to use as a reference.

Now select either Before or After as is appropriate.

Click OK to add the row or click Cancel to not add any rows.

To insert a column into a table:

Place the mouse pointer over the border of any cell of the table you want to add a column to. Select either:

This will bring up a dialog box.

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The number selection box labeled Column:, allows you to select any column within the table. This number selection box limits you to the columns currently in the table.

Select the column you want to use as a reference.

Now select either Before or After as is appropriate.

Click OK to add the column or click Cancel to not add any columns.

To delete a row from a table:

Select the row(s) you want to delete Then:

This will bring up a dialog box confirming that your have selected the correct row(s).

Click OK to delete the row, or click Cancel to not delete any rows.

To delete a column from a table:

Select the columns(s) you want to delete Then:

This will bring up a dialog box confirming that your have selected the correct column(s).

Click OK to delete the column(s), or click Cancel to not delete any columns.

When a table is created, all columns are equal in width. You can change the width of individual columns by using the mouse or the keyboard.

A table is traditionally made of a grid of rows and columns, with equal sized cells throughout the table.

Sometimes you would like to spread text out over several cells in a table. This is especially common with titles.

KWord allows you to do this by Joining two (or more) adjacent cells of a table together.

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This is an example of three cells joined together in the middle of a table.

To join several cells you must first select the cells. To select the cells, click once with the left mouse button on the frame border of a cell. Now hold down the Ctrl key and click on the next cell with the left mouse button. Continue this until you have selected all the cells you want to join together.

Once you have selected all the cells you want to join, select Table->Cell->Join Cells from the menubar

The cells will now be joined.

Any text in the right most frame will now be located in the joined frame. Any text from any other frames will be hidden from view.

In addition to combining two or more cells into a single cell, it is easy to split one cell into may cells.

If you decide that you do not want the previously joined cells to be joined any longer, you can "split" them back into individual cells again.

To split a cell, select the cell you want to split by holding the Ctrl button down and clicking on it with the left mouse button. Select Table->Cell->Split Cells... from the menubar.

This will bring up a small dialog box which allows you to set the number of rows and the number of columns you want to split this cell into.

Once you have set the correct number of rows and columns in the spin boxes, click OK to split the cells. Click Cancel to abort.

If you select Table->Ungroup Table from the menubar, KWord will convert each cell in your table into an individual frame. You can then move these frames around independently on the page.

You can protect any or all cells in a table from accidental modification or deletion.

Simply select the cell(s) you want to protect, then:

Select Table->Cell->Protect Cells from the menubar or click on the cell border once with the right mouse button and select Cells->Protect Cells from the submenu.

You will not be able to change the contents or formatting of that cell.

There are many aspects of a table that can be formatted.

For information of formatting text with a table see Format characters.

For information on formatting borders between frames in individual cells, see Borders

For information on formatting background color of individual cells, see Frame background

For information on changing the width of columns, see Resizing Columns

KWord also provides the user with a set of tools to help speed up the formatting of tables.

Altering the number of rows and columns in a table.

Previously in the manual, we have discussed how to individually add or delete columns. KWord also provides the user the ability to make major changes to the number of rows and columns in a table.

Select Table->Properties... from the menubar. A dialog will appear.

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You can use this dialog to change the number of rows in your table by using the spin box labeled Number of Rows:.

Warning

If you reduce the number of rows using this dialog box, KWord will delete the bottom row(s) including the data within the rows.

Be sure you do not have any data in these rows. that you need to preserve.

You can use this dialog to change the number of columns in your table by using the spin box labeled Number of Columns:.

Warning

If you reduce the number of columns using this dialog box, KWord will delete the right most column(s) including the data within the columns.

Be sure you do not have any data in these columns that you need to preserve.

Placing a mark in the checkbox labeled Reapply template to table, will cause KWord to re-apply the template to the table after adding or deleting the specified number of rows and/or columns.

Click OK to make changes permenant, or click Cancel to abort all changes.

Using table templates to format an entire table.

KWord has templates for many commonly used table formatting options. Table templates provide the same formatting functionality for tables that document templates provide you for formating your documents.

Select Table->Properties... from the menubar. A dialog will appear. Click on the tab labeled Templates.

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Along the left of the dialog box, is a list of table templates.

On the right is a preview box that gives an example of what a table template will look like when applied to your table.

Below the preview box, are 5 checkboxes.

First row

This checkbox will toggle formatting of all cells in the first row.

Last row

This checkbox will toggle formatting of all cells in the last row.

Body

This checkbox will toggle formatting of all cells in the body. The body of the table is any cells which are not formatted by any of the other four options.

First column

This checkbox will toggle formatting of all cells in the first column.

Last column

This checkbox will toggle formatting of all cells in the last column.

Placing a mark in the checkbox labeled Reapply template to table, will cause KWord to re-apply the template to the table after adding or deleting the specified number of rows and/or columns.

Click OK to make changes permenant, or click Cancel to abort all changes.

Table styles are a rapid way for you to format individual cells of your table to common formats. You can add or remove table styles, and change predefined table styles to suit your needs. A table style, consists of a frame style and a text style which are grouped together and named.

Editing a table style

To change the options of a table style, you will use the Table Style Manager.

Select Table->Table Style Manager... from the menubar. A dialog box will appear.

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All of the currently defined table styles are listed in the listbox on the left. The currently selected table style is highlighted, and the name of the currently selected table style is listed in the text box labeled Name. (In this example, the currently selected table style is Plain.)

Select the name of the table style you want to change by clicking on the name of the table styles in the listbox on the left.

There is a dropdown box labeled Framestyle which is used to select the desired frame style. If you want to add or alter a frame style, click the Change... button, and you will be taken to the Framestylist to make those changes.

Below that, is a dropdown box labeled Textstyle which is used to select the desired text style for this table style. If you want to add or alter a text style, click on the Change... button, and you will be taken directly to the Stylelist to make those changes.

Once all changes have been made, click OK to save your changes. All of the affected table styles will be changed to reflect the new options.

Creating a new table style

To create a new table style, select Frames->Table Style Manager... from the menubar. A dialog box will appear.

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Select a table style from the list at the left which most closely matches your new desired table style. The selected table style will be used as a template for the new table style. Select the table style by clicking once with the left mouse button in the list on the left.

Click on the New button. KWord will generate a new table style, which is a copy of the previously selected table style.

Choose a name for your new table style, and type it in the text box labeled Name.

You can now change your table style options to customize your newly created table style. For details, see Editing a table style.

Deleting a table style

To delete table style, select Frames->Table Style Manager... from the menubar. A dialog box will appear.

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Select the table style you want to delete from the list at the left. Select the table style by clicking once with the left mouse button in the list on the left.

Click on the Delete button.

Note

KWord will not allow you to delete the Plain table style.

Changing the order of the table style in the list

To change the order that the table style are listed, select Frames->Table Style Manager... from the menubar. A dialog box will appear.

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The order the table styles are listed in the menu is determined by the order of the table styles in the list on the left.

Select the table style you want to move from the list at the left by clicking once with the left mouse button.

Now click on the up and down arrows located at the bottom of the list of table styles. This will move the selected table style up or down in the list of table styles.

When you are satisfied with the order of the list, select OK.

Importing a table style from another KWord file

To import a table style from another KWord file, select Frames->Table Style Manager... from the menubar. A dialog box will appear.

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Click the button labeled Import From File. A dialog box will appear allowing you to select the KWord file using the file selection dialog. Choose your file, and select OK.

A new dialog box will appear listing all available table styles for importing.

Tip

If KWord encounters a duplicate table style name in the selected file, it will append a number to the end of the table style name to identify the imported style.

As an example, if you import the Plain table style from another KWord file, KWord will change the name to Plain-1.

Select all the table styles you want to import. Then click OK.

The table styles will now appear at the bottom of your list of table styles. Click OK to save the table styles in the new document.

With multi-page documents, you might want to provide certain information at the top or bottom of each page throughout the document. Headers or footers can provide the reader with important information and they tie your documents together visually.

Headers and footers are special frames. You can edit the text and data within the headers and footers just as you would any other text frame. What makes headers and footers different from most other frames in KWord is that they are automatically created at the top and bottom of each page.

You can toggle headers and footers on and off independently at any time.

You can toggle the headers by selecting Format->Show Header from the menubar.

You can toggle the footers by selecting Format->Show Footer from the menubar.

The footers will be added below the margins you set under page setup. The text within the main frames will be moved so the headers and/or footers do not overlap any text.

Since headers and footers are simply text frames that are placed on each page, you can use all of the tools and techniques you are familiar with to create your header and footer information.

For more information on options for headers and footers, see the section on Formatting the page.

For information on page numbers see the section on Page Numbering.

For information on formatting the frame, see the section on Setting the Properties for a Frame.

For an example of how to place the page numbers on the outside of even and odd pages, see the How do I? section.